Dear Greenfield Students and Parents:

This year I will be offering a trip to Gettysburg and Washington, D.C. for the eighth grade class. Classic Tours of Auburn will be making the arrangements for us. This is a school-sponsored tour and, as such, all school rules and regulations will apply. Participation can be limited based on grades and conduct. The trip will be chaperoned by teachers and other adults as needed.

We will depart from Greenfield Middle School the morning of Friday, May 23 via motor coach. We will arrive in Gettysburg in the late afternoon and after a tour of the Battlefield continue on to Washington. We will check into our hotel that evening. We will leave Washington the afternoon of Monday, May 26, and arrive back at Greenfield Middle School by midnight.

Highlights of our trip will include a tour of the Gettysburg Battlefield; a tour of Capitol Hill; a night tour of the memorials; visits to Arlington National Cemetery and Mount Vernon in Virginia; the Smithsonian Institute museum complex and much more.

Deposits are due by December 19, 2024.

Final payment is due April 9, 2025.

A billing statement will be sent via email approximately three weeks prior to the final payment due date.

The number of reservations accepted is limited by bus size and will be based on the date deposits are received.  

I am confident that a visit to Gettysburg and Washington, D.C. will provide a unique learning experience, as well as a valuable insight into our nation's history and government. If you have questions not answered by this letter or the enclosure, please feel free to email me. 

Mr. Potts -  jason.potts@greenfieldmcclain.org 

If you find it necessary to cancel a reservation you need to notify BOTH Classic Tours, Inc. and the school. Although you may cancel by calling Classic Tours, Inc., a refund will be made only after written notice of cancellation has been received. Receipt of deposit and/or reservation form initiates the cancellation policy schedule.

SCHEDULE: 

1. Until reservation and deposit due date - Lose nothing; full refund

2. From deposit due date until 30 days prior to departure - Lose $50 + any non-recoverable amounts.

3. 30 days or less prior to departure - Lose $100 + any non-recoverable amounts. 

(Non-recoverable amounts may include but are not limited to: hotel costs, meal costs and admission costs.)

THE ABOVE SCHEDULE APPLIES TO INDIVIDUAL CANCELLATIONS MADE BY PARENTS/GUARDIAN, TRIP SPONSOR OR SCHOOL AND GROUP CANCELLATIONS MADE BY CLASSIC TOURS, THE TRIP SPONSOR OR SCHOOL.  ABOVE SCHEDULE ALSO APPLIES TO TRIP CANCELLATION DUE TO ACTS OF GOD AND/OR CIRCUMSTANCES BEYOND THE CONTROL OF THE SCHOOL OR CLASSIC TOURS.

Classic Tours, Inc. of Auburn, Indiana, the Tour Operator, its agents or employees, act as agents for passengers in all matters pertaining to transportation, admissions, hotel accommodations, meal arrangements, and sightseeing. Therefore, as agents they accept no responsibility in whole or in part for any delays, change of schedule or condition caused thereby, loss of or damage to baggage or any article belonging to the passenger, injuries to person or for any expenses of any kind or nature arising from any type of service booked through Classic Tours, Inc. The Tour Operator retains the right to cancel any trip without notice and in the event of unavailability to substitute hotels in similar categories.